Mtec Jobs | Exhibitions Coordinator

We’re looking for an Exhibitions Coordinator to join our rapidly growing team. The position is based at our busy HQ in Enfield, where you will be an integral part of our Exhibitions department following the lead of our Head of Exhibitions and working with our dedicated Artfair, Packing, Fabrication and Project Management teams to ensure the smooth running of both National and International projects, exhibitions and touring shows. Competitive salary commensurate with experience.

A more detailed summary of responsibilities and requirements can be found below. For more information please send your CV to sarakellett@mtecfreightgroup.com


Exhibitions Coordinator – 

Job specification

Based on your experience in the sector you will deliver high quality and informed customer service to Museum clients across a range of projects. Managing numerous projects simultaneously you will ensure their smooth running in-line with client expectations and Mtec business process’. As part of a small team self-led working is critical as well as flexibility and co-operative working with the wider business.

Key tasks

  • Preparing costings, compiling estimates and organization of estimating process
  • Coordinating a wide range of domestic, international and technical projects using experience to inform best practice throughout
  • Build and maintain client relationships
  • Collaborating with external suppliers, maintaining excellent workingrelationships
  • Liaising with internal teams to inform and plan necessary resources
  • Accurate and timely completion of necessary external documentation such as UK export licenses, CITES applications
  • Production of internal and external documentation as required throughout projects
  • Management of costings throughout projects in line with estimate
  • Accurately compiling all relevant job costings, authorizing purchase invoices and preparation of client invoices
  • Maintaining accurate monitoring systems and project records


  • Ongoing excellent attention to detail and capabilities throughout all administration and communication
  • Motivated to work independently, as part of a small specialist team and wider business
  • Effective time manager
  • High computer, numeracy and linguistic proficiency


  • 2 – 3 years experience in the art logistics sector required
  • Based in Enfield office, location EN3 7UY
  • Typical office hours, Monday to Friday, 9.00am – 6.00pm
  • Competitive salary based on experience